The Port Coquitlam Heritage and Cultural Society

Job Posting – Closing date for this posting is Feb 1, 2017

Position: Museum Administrative Assistant

The Administrative Assistant assists the Board of Directors in the day to day operation of the Museum. The incumbent serves as the volunteer’s, city staff and the public’s first and consistent contact with the Society and reports to the Board of Directors through the President.

The Port Coquitlam Heritage and Cultural Society (PoCo Heritage) operates a small museum and archives located in Port Coquitlam. Our programming is varied and for all ages. We participate in community events and host a variety of fundraising activities throughout the year.

The position will average 32.5 hours per week, generally Tuesday to Saturday, with some flexible hours, as required. The pay rate is $18.00 per hour plus 4% in lieu of vacation pay. There are no other benefits.

 Market, promote, advertise museum events and manage social media
 Respond to telephone, email, written and general inquiries
 Develop programs and activities
 Liaise with City of Port Coquitlam staff
 Prepare reports as required
 Assist with volunteer management
 Assist with research requests
 Assist with evaluation of records and artifacts for preservation and retention
 Assist with cataloguing collections and managing information and records
 Assist with digitization of archival documents
 Other duties as assigned

 High level of computer literacy including spreadsheets and word processing in a Windows Microsoft Office environment
 Graphic design and production of promotional material; brochures, banners, flyers, posters, etc. in Adobe Design Suite
 Excellent English oral and written communication skills
 Proficiency with social media (e.g. Facebook, Twitter, Instagram) and MailChimp email newsletters
 Outstanding organizational skills and attention to detail
 Able to work independently and in a team environment
 Exceptional interpersonal skills
 Able to build positive working relationships with PoCo Heritage Board, City staff and volunteers
 Demonstrated ability to provide exceptional customer service
 Enjoys working with the public
 High level of professionalism and diplomacy
 Reliable and punctual
 Able to lift and carry boxes and supplies up to 20lbs at a time
 Able to climb ladders and reach overhead
 Drivers’ license and access to a vehicle

Desirable skills:
 Bachelors degree in a related field or relevant experience
 Grant writing experience
 Bookkeeping experience
 First Aid
 Fluency in a second language would be beneficial

 A Police Record check is required prior to employment
 References required
 Preference will be given to applicants living locally

Please submit a cover letter and resume in pdf format to:

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Results announced for the best decorated trees in the 2016 PoCo Heritage Christmas Tree Festival January 7th